By Industrial Clothing Company · Published 11 September 2026 · 2 minute read
Create a product schedule
Use one line per approved product and include the exact name or reference, colour and garment pieces. Link the size allocation to that line. Separate required spares from employee allocations so the total can be checked. This is more reliable than ordering generic work jackets or conti suits without a traceable product reference.
Record approval responsibilities
Identify who approves the garment, who checks any workplace protective requirement and who signs off the artwork. Those decisions may involve different people. Keep the final approved version visible so a late logo change or product substitution does not bypass the relevant review.
Plan distribution before delivery
Tell the supplier if the order is for multiple branches or departments. Ask what packing or labelling options are available and confirm any costs. Provide receiving contacts and site access requirements. A quotation can then address the actual distribution task rather than only the total number of garments.
Build a repeat-order reference
Retain the accepted quote, size chart, artwork proof and care information. When employees join or garments need replacing, use that record as a starting point. Still confirm current availability and specifications; a product name remaining in a catalogue does not guarantee that every size or colour is immediately available.
Review changes explicitly
If work trousers, reflective workwear or other items change, compare the proposed replacement with the original requirement. Do not approve a substitute solely because its price is similar. Update the product schedule and inform the people responsible for issuing and maintaining the workwear after the new item is approved.
More buying notes
How to compare industrial workwear for a South African team
Conti suits versus overalls: preparing the right order brief